Reports to: Airport Manager
Location: Robert Gabriel Mugabe International Airport
Job Purpose
The position exists to contribute towards the attainment of business objectives through the effective management of the office and provision of secretarial services.
Duties and Responsibilities
• Ensures appointments are systematically scheduled to ensure effective utilization of time
• Keeps the diary and ensures that appointments and meetings are systematically scheduled to ensure effective utilization of time.
• Makes traveling and hotel arrangements for the department.
• Takes minutes in meetings to ensure that records of proceedings are available for future references.
• Types all correspondence, reports and filing them in a systematic way for easy access retrieval.
• Orders adequate office supplies and equipment.
• Ensures the effective utilization of office machines and uses them to present documents in the most accurate, professional and presentable manner.
• Attends to both incoming and outgoing calls to co-ordinate and facilitate communication within the department.
• Types both internal and external correspondence emanating from the departmental office to ensure prompt communication.
• Files document and ensure proper management of filled documents (electronically, archives or in the office)
• Controls file movements, as well as creating files for day-to-day correspondences.
• Handles incoming and outgoing mail.
• Attends to customer queries and assists with relevant information
• Performs general office administration of the smooth running of R.G.M.I.A.
Qualifications and experience
• 5 “O’ Levels including English.
• Diploma in Secretarial Studies.
• At least 3 years’ working experience in Secretarial or Office Administration.
Skills and Competences
• Secretarial etiquette.
• Good office management skills.
• Good Minute Writing skills.
• Public relations and customer care.
• Highly Computer literate.
• Good Communication skills.
• Good interpersonal skills.
• Attention to Detail
• Time Management Skills
• Professionalism
• Well groomed.
• Ability to work under pressure with minimum supervision.
Interested persons should submit their applications, certified copies of educational certificates and up to date C.V.s to: recruitment@acz.co.zw
Closing date for applications: 3 OCTOBER 2025